Runnymede College is a private non-denominational British school in Madrid offering a British education to boys and girls of all nationalities from the age of two to eighteen. The education offered follows the British National Curriculum.

Founded as a private school in September 1967, the primary school was inaugurated in 1987, and since 1990, the whole School has been located in La Moraleja, in the north of Madrid. The School is divided into Pre-Prep (Pre Nursery to Year 3), Prep (Years 4 to 8) and Senior School (Years 9 to 13).

Academic levels are high at Runnymede College. In June 2025, 57% of our students achieved A-A* at A level. This is particularly impressive when compared with the 48% of A*-A grades achieved at independent (private) schools in England this year. In addition, 67% of our pupils gained A*-A grades at IGCSE. Once again, this is a truly excellent achievement when compared with the 48% of A*- A grades at GCSE obtained in the English independent (private) school sector.

In the graduating class of 2025 83% of pupils going to the UK will be attending Top 10 universities (as ranked by the Sunday Times Good University Guide). Top-ranking UK universities welcoming this year’s graduates include Oxford, Cambridge, Imperial, UCL and LSE. Students in the US have already started their higher education at Harvard, Columbia, UPenn and Brown, amongst other excellent colleges.

A number of our students will be staying in Spain, at top-notch places including ICADE, IE and ICAI; others will continue their education elsewhere in Europe in world-leading institutions in France and Ireland.

Join a rewarding and exciting learning environment, both within and beyond the classroom. Any candidate should be willing to play an active role in the co-curricular life of the school.

The school is looking to recruit a University Admissions Administrator for September 2026.

Role Overview

To provide high-level administrative support to the Headmaster, Head of Sixth Form, and Assistant Head of Sixth Form in relation to university admissions and careers provision. The role is integral to the efficient management of university application processes, student data, and liaison with external institutions.

Key Responsibilities

University Applications Administration

• Generate and manage academic transcripts for multiple international application systems, including those in the United States, Spain, the Netherlands, France, Italy, Switzerland and other destinations.
• Upload school profiles, teacher recommendations, UCAS references, counsellor recommendations, and all relevant supporting documentation to university application platforms, including UCAS, Unifrog, Common App, Studielink, and individual university portals.
• Log predicted grades, upload mid-year reports, optional reports and other supporting documentation directly onto university platforms when requested by institutions (e.g. Yale, MIT, NYU, Georgetown).
• Check pupils’ submitted applications across UCAS, Unifrog, and other platforms, and proofread written submissions where appropriate.

Account Support, Management and Troubleshooting

• Ensure staff have appropriate access to all required university application platforms and accounts.
• Support pupils in understanding how to input information on university application websites and offering hands-on support during the orientation programme.
• Troubleshoot technical issues related to application platforms.

Unifrog and Application Platform Administration

• Create and manage Unifrog accounts for pupils and staff.
• Link pupil accounts to relevant teaching staff.
• Upload required documentation, references, and supporting materials.
• Ensure pupil Common App accounts are correctly paired with Unifrog.
• Upload PDFs and other documentation to Unifrog, Common App, and other platforms as required.

University Admissions Test Support

• Provide information on admissions test dates, SATs/ACTs, test centre availability, and registration procedures.
• Support pupils with admissions test registration.
• Assist with printing and preparation of mock admissions test papers.
• Administer mock examinations following confirmation from the Head of Sixth Form regarding participating pupils.

Data Input and Reporting

• Collate data relating to university applications, offers, destinations, and acceptance rates.
• Input relevant information into iSAMS and maintain accurate and up-to-date university admissions data across all platforms.
• Generate infographics on destinations data for publication on the school website.

University Liaison and Events Coordination

• Coordinate university fairs and campus visits.
• Work closely with the Head of Sixth Form to agree suitable dates and schedules.
• Liaise with representatives from a wide range of universities and higher education institutions.
• Arrange venues and manage logistical requirements for university events and visits.

Careers and Work Experience Support

• Provide administrative support for careers initiatives, including the “Take a Runnymedian to Work” programme, involving paperwork and communication with external organisations.
• Support the organisation and administration of internship and work experience opportunities for pupils.

Administrative Support for Scholarships, Financial Options, and Visas

• Maintain up-to-date knowledge of scholarships, financial aid, student financing, and visa application requirements.
• Provide pupils with clear information on key dates, timelines, and required steps related to scholarships, funding, and visas.

Summer Schools and Programmes

• Provide transcripts and relevant administrative support for pupils applying to summer schools and academic programmes.

The successful applicant will have:

• a British education/qualifications
• knowledge of the British education system – IGCSEs, A Levels and university application process and systems
• be a native level English speaker
• previous experience as an administrator and in a student support role
• previous experience working in an independent / international school
• excellent communication skills – verbal and written
• excellent organisational skills, problem solver and attention to detail
• outstanding time management with the ability to multitask and prioritise under pressure
• strong administrative and IT skills – mastery of office software and database management
• previous experience using iSams
• to build strong working relationships across the school
• good judgement and discretion
• ability to demonstrate a ‘can-do’ attitude
• flexibility, tact, diplomacy and patience
• enthusiasm, energy, initiative and a sense of humour
• a working knowledge of Spanish
• willingness to promote safeguarding and welfare of pupils

Please complete the online application form and attach your CV and covering letter.

If you have any questions, please email hr@runnymede-college.com

Only shortlisted candidates will be contacted and first round interviews will take place via Zoom on a rolling basis. The final round interview will be held face-to-face at Runnymede College in Madrid. The School reserves the right to make an appointment before the closing date if a suitable candidate is found. If you have not heard from us within six weeks of submitting your application, please assume you were unsuccessful this time.

We are an equal opportunities employer that is committed to diversity and inclusion in the workplace. Hiring decisions are based on skills, experience and attributes required for the role. We welcome applications from all suitably qualified persons.

Runnymede is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including check with past employers and the ACRO Criminal Records Office.